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Holiday Pay Polices

Home Forums KHPRA Member Holiday Pay Polices

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  • #1884
    Jon Croley
    Keymaster

    Kenton County Fiscal Court

    The following days are declared paid holidays at the regular rate of pay for all full-time employees.

    1. NEW YEAR’S DAY
    2. MARTIN LUTHER KING’S BIRTHDAY
    3. MEMORIAL DAY
    4. INDEPENDENCE DAY
    5. LABOR DAY
    6. VETERAN’S DAY
    7. THANKSGIVING DAY
    8. THE DAY AFTER THANKSGIVING
    9. CHRISTMAS EVE DAY
    10. CHRISTMAS DAY

    If New Year’s Day falls on either a Tuesday or Thursday, the Judge/Executive may add an additional day to the holiday schedule for that calendar year.

    On Presidential Election Days, employees shall be granted two (2) hours of voter leave to be used to vote. Voter leave shall be used with Department Head approval and taken at a time that least disrupts the operations of the department as determined by the Department Head. Employees shall not carry over voter leave from year to year or be compensated for any unused voter leave upon separation of employment with the county.

    All Full-time active employees shall be credited with two (2) personal days each year in the month of January. The personal day may be used at the employee’s discretion but with prior department head approval. Personal days do not accrue and must be used within the calendar year they are credited or else lost. Employee shall not be compensated for any unused personal days upon separation of employment with the County.

    The Judge/Executive will notify County employees as to the actual dates to be observed each year. In addition to the above, any day may be designated as a holiday by the executive order of the Judge/Executive.

    Employees absent without leave from work or on leave without pay the day preceding and/or following a holiday, will not be paid for the holiday.

    Kelly Baker Human Resources

    #1886
    Jon Croley
    Keymaster

    City of Henderson holiday policy is:

    ARTICLE 226 — PAID HOLIDAYS

    Policy governing paid holidays shall be observed as follows:

    A. The following holidays shall be recognized as paid holidays: New Year’s Day, Martin Luther King, Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve or Day after Christmas to be specified by the City Manager, and Christmas Day. A paid holiday for Fire Department shift employees shall be one full shift (24 hours).

    B. All holidays falling on Saturday shall be observed on the preceding Friday and holidays occurring on a Sunday shall be observed on the following Monday.

    C. Employees absent without approved paid leave, either the day before or after a recognized holiday, shall not receive pay for that holiday.

    Hope it helps,

    Connie

    #1888
    Jon Croley
    Keymaster

    Erin Morton PHR
    Director of Human Resources
    City of Paris

    1) Holidays:

    a) The following days are declared paid holidays at the regular straight-time
    rate of pay for employees occupying full-time established positions:

    (1) The first day of January (New Year’s Day);
    (2) The third Monday of January .(Dr. Martin Luther King, Jr. Birthday)
    (3) Presidents Day
    (4) The Friday preceding Easter (Good Friday);
    (5) The last Monday in May (Memorial Day);
    (6) The fourth day of July (Independence Day);
    (7) The first Monday in September (Labor Day);
    (8) The second Monday is November (Veterans Day)
    (9) The fourth Thursday and Friday in November (Thanksgiving Day and day after);
    (10) The 24th day of December (Christmas Eve)
    (11) The twenty-fifth day of December (Christmas Day).
    (12) The 31st of December (New Year’s Eve )

    b) When any holiday listed above falls on Saturday, the preceding business
    day shall be considered the holiday, When any holiday listed above falls on Sunday, the following business day shall be considered the holiday. In addition to the above, any additional days may be designated as a holiday by proclamation of the appointing authority.

    c) Employees are required to work the day before and after the holiday to receive pay. Unless prior approval from supervisor has been received.

    d) When it is essential for an employee to work on a declared holiday, he/she
    shall be compensated at the regular rate of pay in addition to the holiday pay.

    #1889
    Jon Croley
    Keymaster

    Candice Selph, MPA, SHRM-CP
    Human Resources Director
    City of Shelbyville

    Below is the City of Shelbyville’s holiday leave policy. Hope this helps!

    Holidays
    (1) All full-time city employees shall receive paid leave for the following holidays:
    a. New Year’s Day
    b. Martin Luther King Day
    c. Good Friday
    d. Memorial Day
    e. Independence Day
    f. Labor Day
    g. Veterans Day
    h. Thanksgiving Day
    i. Day after Thanksgiving
    j. Christmas Eve
    k. Christmas Day
    l. New Year’s Eve

    (2) In addition to the above, any day may be designated as a holiday by proclamation of the mayor or city council.

    (3) When a holiday falls on Saturday, the preceding business day shall be considered the holiday; when a holiday falls on Sunday, the following business day shall be considered the holiday. This does not apply to employees of the police and fire department.

    (4) In order for an employee to be paid for a holiday, the employee must work the last scheduled day after the holiday unless the absence(s) is/are approved in advance.

    (5) All full-time employees, other than police officers and firefighters, that work on an observed holiday as listed above will be paid for actual hours worked on the holiday and will have 30 days in which to use the eight hours of holiday time. Holiday hours will not be carried over and will not be paid if unused.

    (6) All police officers and firefighters will receive their full amount of holiday hours (i.e. 96 hours) on July 1 and must use all hours throughout the fiscal year. Holiday hours not used by June 30 will not be carried over and will not be paid to the employee.

    #1890
    Jon Croley
    Keymaster

    Tiger Tooley

    5-11.1 Days Observed – The following ten days are hereby declared legal holidays for all employees with the exception of personnel employed on continuous operations; observance of such days when falling on Saturday or Sunday shall be on the preceding Friday or the following Monday, respectively.

    New Year’s Day………………………………. January 1
    Martin Luther King, Jr.’s Birthday…………… 3rd Monday in January
    Good Friday…………………………………… March/April
    Memorial Day…………………………………. Last Monday in May
    Independence Day…………………………… July 4
    Labor Day……………………………………… 1st Monday in September
    Thanksgiving Day……………………………..4thThursday in November
    Friday after Thanksgiving……………………………. 4th Friday in November
    Christmas Eve…………………………………………… December 24
    Christmas Day………………………………………….. December 25

    When Christmas falls on: The following days will be observed as holidays:

    Monday December 25 and 26 (Monday and Tuesday)
    Saturday December 23 and 24 (Thursday and Friday)
    Sunday December 23 & 26 (Friday and Monday)

    5-11.2 Holidays with Pay

    a. Except as listed below, classified employees shall receive full pay for the holidays listed above, provided however, the employee works the remainder of the scheduled work week or is on approved paid leave. Employees on leave without pay, and employees being paid by donated leave, are not eligible for holiday pay.

    b. Rather than observing the days listed in Section 5-11.1, sworn members of the Police and Fire Departments and Communications Center personnel, and other civilians in the Police Department shall receive days in addition to their annual vacation, which may be used as holidays with pay. These days are accrued on a quarterly basis, are to be used on a calendar-year basis, and may only be taken after approval of the division/department head.

    These employees must work or be on approved paid leave for at least half of the working days of the quarter in order to earn the holiday(s). In order for the department to minimize the impact of scheduled absences, the employee may “borrow” and use up to the number of holidays that he would earn through the calendar year, as long as he maintains a sufficient balance of vacation leave equal to the number of holidays borrowed. The days will be credited and available for use as of January 1 each year.

    Holidays are earned as follows:

    (1) Sworn members of the Police Department, Communications Center personnel, and sworn members of the Fire Department who work a 40-hour work week shall receive seven days (56 hours), with the employee accruing two holidays in the first, third and fourth quarters of the calendar year, and one holiday in the second quarter.

    (2) Fire Department personnel working on the 24-hours-on/48-hours-off shift basis shall receive six and a half days, with the employee accruing one and one half holidays in the first quarter, one in the second quarter, and two in the last two quarters of the calendar year. These days shall be defined as six 24-hour shifts, plus twelve hours (total of 156 hours).

    In January following five years of classified employment, and in each subsequent year, personnel shall receive an additional one half day (twelve­ hour) holiday in the first quarter.

    If a firefighter recruit works at least half of the quarter, he will earn and use holidays per the above schedule at the rate of eight hours per day while working a forty-hour work schedule. If he works on-shift at least half of the quarter, he will earn holiday leave at the 24-hour rate as provided above.

    (3) Other civilians in the Police Department shall receive ten days (80 hours), with the employee accruing two holidays in the first and second quarters of the calendar year, and three holidays in the third and fourth quarters.

    5-11.3 Working on Holidays – Excluding members of the Police and Fire Departments whose schedules require them to work on holidays, classified employees eligible to receive pay for overtime work and required to work during the holidays listed shall be paid (or may earn compensatory leave) at a rate of one and one-half times their regular rate for all hours worked on a holiday, in addition to regular holiday pay, regardless of the number of hours worked that week. If the employee chooses to flex during the work week the time earned while working the holiday, the flex time shall be earned at one and one-half times. This section does not apply to public safety employees who are credited with their holidays by the quarter. See Section 5-1.11 regarding Call to Work While on Leave.

    #1891
    Jon Croley
    Keymaster

    Kathy Rhineheimer
    H. R. Manager
    City of Nicholasville

    A. Holidays:

    1. The following holidays shall be observed by the city:
    a. The first day of January (New Year’s Day);
    b. The third Monday in January (Martin L. King Jr. Day);
    c. The third Monday in February (Presidents Day);
    d. The last Monday in May (Memorial Day);
    e. The fourth day of July (Independence Day);
    f. The first Monday in September (Labor Day);
    g. The eleventh day of November (Veterans Day);
    h. The fourth Thursday in November (Thanksgiving Day);
    i. The day after Thanksgiving;
    j. The twenty-fourth day of December (Christmas Eve);
    k. The twenty-fifth day of December (Christmas Day).

    2. When any holiday listed above falls on Saturday, the preceding business day shall be considered the holiday. When any holiday listed above falls on Sunday, the following business day shall be considered the holiday.

    3. In addition to the above, any day may be designated as a holiday by proclamation of the Commission.

    4. In order for an employee working shift-work in a department which provides 24-hour coverage to be paid for a holiday, the employee must be on active pay status and must work the last scheduled day before and the first scheduled day after the holiday, unless the absence is approved in advance.

    5. Employees who work on a declared holiday shall be compensated at the holiday rate of pay or receive another day off within that work week.

    6. Members of the Fire Department assigned to 24-hour shifts shall receive twelve (12) hours holiday pay for each declared holiday.

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